Increasing the management and administrative capacity of the organization

Description

The aim of the project is to increase the management and administration capacity of the organization. The main driving force of the association''s development is human resources, therefore it is important to invest in the professional development of employees. In order to achieve the goal of the project, it is planned to implement various trainings for the head of the association, as well as for the administration staff; introduce new and innovative tools for organizing and automating the work process. In order to really strengthen the capacity of the organization in terms of human resources, it is important that the next level of professionalism is motivated to achieve and also implemented by practically the whole team together, not only the management or individual employees.

The activities implemented during the project will increase the overall efficiency and productivity of management and employees, based on the rational use of resources, creating an efficiently managed modern organization. Each project activity complements each other and after their implementation the association has reached the next level in the organization of an effective work process, which is manifested in the realization of the association''s goals.

Summary of project results

1. Professional development of employees. The organization faced the need to enhance employees'' professional skills and efficiency. Administrative staff and educators worked long-term towards the association''s goals, but new work methods and knowledge were required, particularly when developing larger projects. Educators lacked sufficient knowledge to professionally and ethically organize their work, and the transition to online education revealed a lack of skills for conducting digital lessons.

2. Digitalization. The organization encountered significant challenges in implementing digitalization. Limited human resources and funding for equipment hindered the ability to meet the demand for digital content and tools, which were crucial for modern operational efficiency.

3. Development of educational programs. In developing educational programs, the organization lacked the involvement of methodological specialists and industry professionals. Limited resources hindered the creation of high-quality, standardized training programs. This impacted the diversity of offered activities and made it difficult to increase revenue from economic activities.

4. Establishing international cooperation. The organization primarily relied on internet resources and local partners to keep up with global trends in educational technologies. However, this approach was incomplete and did not allow for the thorough acquisition or implementation of international-level innovations. There was a need to participate in international exchange events and build global connections to foster the development of technical creativity in Latvia.

5. Recognition and community building. The organization struggled to fully reach its target audience and encourage natural collaboration within society. Limited budgets restricted active engagement with various segments, delaying community building and reducing the impact of individual activities on society. However, there was significant potential to enhance the organization''s outcomes by uniting various target groups to achieve shared goals.

1. Implementation of goal-setting and evaluation approach

This activity involved two sub-activities. The first was a workshop on "Strategy Development for the Organization," where the team created the organization''s first strategy, defining its priorities, goals, and tasks for the future. This led to a clearer, more structured direction for all members. The second sub-activity, "Design Thinking in Implementing the Organization''s Strategy," focused on applying a creative approach to execute the ambitious strategy, which includes developing new educational services. A design thinking course was completed to ensure the strategy’s effective implementation.

2. Database improvement and automation

This activity consisted of two sub-activities: preparing the website for database automation and integrating the database. During the first sub-activity, several improvements were made. The website was rebuilt on the WordPress platform, improving its technical capabilities, such as adding plugins for additional functionality, reducing maintenance costs, and enhancing SEO results. Visual upgrades aligned with the organization’s branding were also implemented. Furthermore, the website was redesigned to be more user-friendly, optimizing the layout, button placement, and text structure. Testing and troubleshooting were done throughout the rebuilding process.

3. Leadership competence enhancement

The leadership team and staff participated in various training programs to improve their management skills. The organization’s leader completed a 12-hour online course on "Effective Leadership ABC" to better manage the organization and apply the appropriate methods in daily operations. In addition, five staff members attended a seminar on "Effective and Modern Approaches to Project Management," where they learned about project planning, implementation, and evaluation. The knowledge gained from these courses is being applied to the execution of the organization’s newly developed strategy.

Through this project, the organization adopted structured goal-setting and evaluation processes, alongside quality management principles, into its daily operations. These changes have increased professionalism, focus, and alignment with its mission and vision. Staff motivation and efficiency have improved, and the organization now operates with a clearer strategic direction, laying a solid foundation for long-term success.

1. Leadership development

The organization’s leader applied practical management techniques learned in leadership training, which were crucial for addressing the challenges of a rapidly growing team. These methods introduced greater structure and efficiency into management processes, improving decision-making and team coordination. As a result, the organization is better positioned to manage its workforce and guide its growth strategically.

2. Developed goal-setting and evaluation approach

The organization successfully created its first long-term strategy, establishing priorities, vision, goals, and tasks for future operations. This strategy is now a cornerstone of daily activities, ensuring alignment and clarity across the team. A design thinking course supported the practical application of this strategy, fostering innovative and efficient work methods. These efforts have provided the organization with a clearer and more structured operational direction, enhancing its ability to achieve its objectives effectively.

3. Project management improvements

Employees now utilize modern project management methods and digital tools gained from training courses, leading to enhanced collaboration and task prioritization. Improved communication and adherence to deadlines have streamlined operations. Additionally, larger projects now benefit from more comprehensive planning phases, significantly increasing the effectiveness of project execution and delivery.

4. Database modernization and automation

The organization rebuilt its website on the WordPress platform, improving technical capabilities, reducing maintenance costs, and enhancing search engine optimization (SEO). The website now offers a user-friendly interface and aligns visually with the organization’s branding guidelines. While budget constraints limited full database integration, the enhanced functionality represents significant progress. The improved website can be viewed at Inovāciju Skola Website.